What is the process for making changes to the specifications before the submission of bids?

The process for making changes to the specifications before bids are submitted is typically carried out through an addendum. An addendum serves as a formal method to modify the original bidding documents. It provides clarity and ensures all bidders have access to the same updated information, thereby maintaining fairness in the bid submission process.

Using an addendum is important because it officially documents any changes made to the specifications or requirements. This allows bidders time to adapt to the revised details before finalizing their proposals. It's a widely accepted practice in construction management and project bidding, ensuring transparency, legal compliance, and clear communication among all parties involved.

Other options, such as oral agreements or including changes directly in the contract, could lead to misunderstandings or disputes because they may not provide a clear record of the modifications agreed upon. Reissuing documents could be cumbersome and inefficient, especially if only minor modifications are needed. In contrast, an addendum streamlines this process, making it the most appropriate and effective way to amend specifications prior to the bidding phase.